Electronic billing
Scope of services
Do you also spend a lot of time for opening your invoices, the forwarding to the appropriate department and the filing?
Within the framework of our e-solutions we are introducing the transmission of the invoices by e-mail, to insure that these steps can be taken most efficiently.
The advantages for the customer are obvious:
- faster filing plus possibility to file automatically
- convenient company-internal forwarding by e-mail
- automatic processing by well structured attachment possible
- reduction of processing costs (the opening, sorting, filing of the paper/invoices is not necessary)
- environmentally-friendly and space-saving (no paper)
Signature
According to your local regulations you are obliged to keep invoices. To do so you have two options:
- electronic filing of the pdf-file
- printout and filing of all printed pages
Technical details
The CSV file included in the pdf file contains structured data from the invoices of Böllhoff to automatic further using. The content of the file is structured according to the WebEDI standard.
To use CSV file included in the pdf file in further applications you need the adobe reader version 6.0, which you can download free of charge at www.adobe.com.
With the CSV file Böllhoff transfers the following invoice data which will be explained in the following.
For example you will see the sort key of the invoices.
| Invoice | 1st digit Document type | 2nd digit Position identification | 3rd digit ILN Supplier | 4th digit ILN Customer | 5th digit Invoice no. |
|---|---|---|---|---|---|
| Head | 380 | 100 | 7013396 | ||
| Position | 380 | 200 | 7013396 | ||
Line discounts/ additions | 380 | 210 | 7013396 | ||
| Foot | 380 | 300 | 7013396 | ||
| Total | 380 | 400 | 7013396 |
The 1st digit is the document type:
380 = Commercial invoice
381 = Credit advice
The 2nd digit is the position identification
100 = Head
200 = Position
210 = Line discounts/additions
300 = Foot
400 = Total
The 5th digit is the invoice no.
The 3rd and 4th digit will remain without data, the further digits will be differently according to the position identification.
- Heading section (position identification 100)
-
No. Description Part 1* Format CSV** 1 Invoice (380) 2 n3 x 2 Position identification (head = 100) - n3 x 3 ILN Supplier 3 n13 4 ILN Customer 11 n13 5 Invoice no. 33 an..17 x 6 Release number - n2 x 7 Supplier number 8 an..35 x 8 VAT Identification number supplier 10 an..17 x 9 Department at the customer 13 an..17 10 VAT Identification number customer 16 an..17 x 11 ILN Invoice recipient 17 n13 12 Department at the
invoice recipient19 an..17 13 VAT Identification number
Invoice recipient22 an..17 14 ILN Delivery address 23 n13 15 Department of the delivery address 25 an..17 16 ILN End recipient 28 n13 17 Department of end recipient 30 an..17 18 Date of the invoice 34 n8 x 19 Order number of the customer 35 an..17 x 20 Date of the order 36 n8 x 21 Delivery note number 37 an..17 x 22 From 38 n8 23 Delivery date 39 n8 x 24 VAT rate 40 an..17 x 25 Currency 41 an..3 x 26 Value date 42 n8 27 Text 43 an..70 28 Tax number 9 an..17 x 29 Incoming goods number 44 an..17 30 From 45 n8 * The numbers in column part 1 refers to the numbers in the appropriate data digits in the different layouts.
** The digit numbers hidden in the columns are transfered by Böllhoff with the data in the CSV file. The rest of the digit numbers remains in the CSV file without data.
- Line-part (Position identification 200)
-
No. Description Part 1* Format CSV* 1 Invoice (380) 2 n3 x 2 Position identification
(head = 200)- n3 x 3 ILN Supplier 3 n13 4 ILN Customer 11 n13 5 Invoice no. 33 an..17 x 6 Position number - n..6 x 7 EAN 47 n..14 8 Article description 46 an..35 x 9 Material number of the supplier 48 an..35 x 10 Material number of the customer 49 an..35 x 11 Customs trariff number 50 an..35 12 Calculated quantity 51 n..15 x 13 Unit 52 an..3 x 14 Price per Unit 53 n..13 x 15 Amount 54 an..18 x 16 Colour 55 an..35 17 Size 56 an..35 18 EAN consumer unit 57 n..14 19 Quantity 58 n..15 20 Empty labelling 59 an..17 21 Packaging unit 60 an..17 22 Price relation unit 61 n..4 x 23 VAT rate of the position 62 an..17 x 24 Text 40 an..70 * The numbers in column part 1 refers to the numbers in the appropriate data digits in the different layouts.
** The digit numbers hidden in the columns are transfered by Böllhoff with the data in the CSV file. The rest of the digit numbers remains in the CSV file without data.
- Line discounts/additions (Position identification 210)
-
No. Description Part 1* Format CSV** 1 Invoice (380) 2 n3 x 2 Position identification
(Head = 210)- n3 x 3 ILN Supplier 3 n13 4 ILN Customer 11 n13 5 Invoice number 33 an..17 x 6 Position number - n..6 x 7 Type of discount/addition 63 an..3 x 8 Base amount 64 n..18 x 9 Percentage 65 n..10 x 10 Amount 66 n..18 x * The numbers in column part 1 refers to the numbers in the appropriate data digits in the different layouts.
** The digit numbers hidden in the columns are transfered by Böllhoff with the data in the CSV file. The rest of the digit numbers remains in the CSV file without data.
- Food-part (Position identification 300)
-
No. Description Part 1* Format CSV** 1 Invoice (380) 2 n3 x 2 Position identification
(Head = 300)- n3 x 3 ILN Supplier 3 n13 4 ILN Customer 11 n13 5 Invoice number 33 an..17 x 6 VAT rate 82 an..17 x 7 Value of goods 77 n..18 x 8 Discount/addition 78 n..18 9 Additional costs 79 n..18 x 10 Cash discount 80 n..18 11 Taxpayer amount 81 n..18 x 12 VAT value 83 n..18 x 13 Invoice amount 84 n..18 x * The numbers in column part 1 refers to the numbers in the appropriate data digits in the different layouts.
** The digit numbers hidden in the columns are transfered by Böllhoff with the data in the CSV file. The rest of the digit numbers remains in the CSV file without data.
- Sum-part (Position identification 400)
-
No. Description Part 1* Format CSV** 1 Invoice (380) 2 n3 x 2 Position identification
(Head = 400)- n3 x 3 ILN Supplier 3 n13 4 ILN Customer 11 n13 5 Invoice number 33 an..17 x 6 Value of goods (total) 85 n..18 x 7 Discount/addition (total) 86 n..18 8 Additional costs (total) 87 n..18 x 9 Cash discount (total) 88 n..18 10 Taxpayer amount (total) 89 n..18 x 11 VAT value (total) 90 n..18 x 12 Invoice final amount 91 n..18 x 13 Text 92 an..70 * The numbers in column part 1 refers to the numbers in the appropriate data digits in the different layouts.
** The digit numbers hidden in the columns are transfered by Böllhoff with the data in the CSV file. The rest of the digit numbers remains in the CSV file without data.
